Decided on April 25,2007

UOI Respondents


- (1.) The respondent No. 2, National Highways Authority of India (NHAI) vide Notice dated 20th November, 2006 No. NHAI/CM/MTCS/2006-II invited tenders from established and reliable manufacturers/suppliers for the design, supply, installation, testing, commissioning and maintenance of state-of-the-art Toll Collection Systems at toll plazas on National Highway.
(2.) As per clause 2.7.1 of the Tender Notice, the bidders were required to submit their proposals along with an application fee of Rs.5000/- or US$ 125 and an Earnest Money Deposit (hereinafter referred to as "EMD") of Rs.10,000,000/- (Rupees Ten Million only) or US$ 25,0000 in the form of a demand draft/pay order drawn in favour of "National Highways Authority of India" or any scheduled bank payable at New Delhi. It was further stated in the tender document that the EMD could also be in the form of a Bank Guarantee as per clause 3.2.2 and the format specified in Section VIII of the document was to be valid for a period of 180 days from 5th January 2007 which was the original date fixed for the opening of the bids. It was also mentioned in the Tender document that a bid submitted without EMD and/or the application fee will be summarily rejected.
(3.) The case set up by the petitioner is as under: (a) The petitioner Kapsch Metro JV, vide letter dated 4.1.2007 participated in the abovementioned tender and submitted its proposal as per clause 2.12.3 of the tender document. The petitioner also submitted its Application fee of Rs.5000/- in the form of DD/Pay Order No. 679819 drawn in favour of "National Highways Authority of India" Canara Bank, Mayapuri Branch, New Delhi and submitted the EMD of US$ 25,000 in the form of Bank guarantee dated 3rd January, 2007 being Ref. No. 316020164955-HX issued by Standard Chartered Bank which was valid for a period of 180 days from 5th January 2007. (b) As per clause 2.18 of the tender document, the Bid was to be opened at the NHAI premises but the same was postponed on 4.1.2007 afternoon and rescheduled for 22nd January, 2007 (17 days later) without any prior intimation to the individual bidders. (c) The petitioners accordingly submitted their bid on 22.01.2007, as per the rescheduled date of the opening of the bid according to the procedure outlined in the Bid. When the bid of the Petitioner was opened on 22nd January, 2007, the EMD submitted by the Petitioner in the form of the bank guarantee was valid for 180 days for a value of Rs. Ten Million (Two Hundred Fifty Thousand Dollar), with effect from the original date of the bid i.e. 5th January, 2007. (d) The petitioners upon realizing the fact that the bank Guarantee was in effect required to be from the rescheduled date of the opening of the bid, i.e., 22nd January 2007, and not from 5th January 2007, acted promptly by rectifying the same and thereby furnishing the amended Bank Guarantee dated 1st February, 2007 for a period of 180 days from the revised date of Bid opening and valid upto 21st July, 2007. The amended bank guarantee was sent to the NHAI by the petitioner vide letter dated 4th February, 2007. (e) The petitioner apprehending rejection of the bid on the ground that the Bank Guarantee was made in conformity only after the opening of the bid despite the fact that the original Bank Guarantee was valid for a period of 180 days with effect from the non-rescheduled date of opening of bid that is 5th January, 2007, made a representation on 12th February, 2007 to the respondent no.2 indicating the bonafide mistake and informing them about the rectification of the same. (f) Despite that rectification and amendment of the bank Guarantee the respondent no.2 issued the impugned letter dated 15th February, 2007 expressing its refusal to process the document (Bank Guarantee) after the opening of the bids on the 22nd January, 2007. (g) This has led to the present writ petition. The relevant clauses of the Tender document have been reproduced belows: "2.7 APPLICATION FEE (AF) AND EARNEST MONEY DEPOSIT(EMD) 2.7.1. The proposal should be submitted along with an application fee of Rs.5000/- (Rupees Five Thousand Only) OR US$ 125 (US Dollar One Hundred Twenty Five Only) and an EMD of Rs.10,000,000/- (Rupees Ten Million Only) OR US$ 250,000 (US Dollar Two Hundred Fifty Thousand) in the form of a demand draft / pay order drawn in favour of "National Highways Authority of India" on any Scheduled bank payable at New Delhi. EMD can also be in the form of a Bank Guarantee as per clause 3.2.2 and the format specified in section VIII of this document valid for a period of 180 days. The Bid submitted without eMD and / or the application fee will be summarily rejected. 2.13 LATE BIDS Any bid received by the Purchaser after the time and date for receipt of bids prescribed by the Purchaser in the tender as per Section-II " 2.18 may be rejected and returned unopened to the Bidder. 2.14 MODIFICATION AND WITHDRAWAL OF BIDS 2.14.1 The Bidder is allowed to modify or withdraw its submitted bid any time prior to the last date prescribed for receipt of bids, by giving a written notice to the purchaser. 2.14.2. Subsequent to the last date for receipt of bids, no modification/withdrawal of bids shall be allowed." 2.19 OPENING OF PROPOSAL The Evaluation Committee or its authorized representative will open the tenders. Sequence of opening shall be as follows: i. Application fee and Earnest Money Deposit. ii. Pre-Qualification and Technical Proposals. iii. Commercial Proposal. 2.20.3 Phase-1: Application fee and EMD: First, the envelope containing application fee and Earnest Money Deposit will be opened and if both are found furnished by the Bidders in the prescribed manner, then the second envelope containing Pre-Qualification and Technical Proposal documents shall be opened. At any stage during the evaluation, if the EMD is found invalid, the respective Bidder's bid will be summarily rejected. 3.2.2 BANK GUARANTEE The Bank Guarantee issued by following banks would be accepted. SBI or its subsidiaries, any Indian Nationalized Bank, IDBI or ICICI Exprt import Bank of India, a foreign bank (issued by a branch outside India) with counter guarantee from SBI or its subsidiaries or any Indian Nationalized Bank, and any scheduled commercial bank approved by RBI having a net worth of not less than Rs.500 crores as per the latest annual report of the bank. In the case of foreign bank (issued by a branch in India), the net worth in respect of Indian operations shall only be taken into account. (h) Learned Senior Counsel for the petitioner, Sh. Neeraj Kishan Kaul, submitted that the EMD was valid for a period 180 days with effect from 5th January 2007 and that without prejudice the EMD was amended and the bank guarantee extended for a further period of 17 days making it compliant with the re-scheduled date of the opening of the bid. Sh. Kaul submitted that despite the rectification and amendment of the bank guarantee the respondent issued the impugned letter dated 15th February 2007 without application of mind. Sh. Kaul also submitted that the petitioner was only seeking consideration of the bid of the petitioner which deserved such consideration following the due diligence and prompt action which has been displayed by the petitioner by amending the bank guarantee in order to conform to the requirements of the tender. (i) The learned counsel for the petitioner also placed reliance on the decisions of the Hon'ble Supreme Court in M/s Poddar Steel Corporation v. M/s Ganesh Engineering Works, AIR 1991 SC 1579 and Union of India v. Kuldeep Singh, (2004) 2 SCC 590. The principle on which the petitioners are basing their case has been laid down in M/s Poddar Steel Corporation's case (supra) where the Hon'ble Supreme Court held as under: ".....as a matter of general proposition it cannot be held that an authority inviting tenders is bound to give effect to every term mentioned in the notice in meticulous details, and is not entitled to waive even a technical irregularity of little and no significance. The requirements in a tender notice can be classified into two categories " those which lay down the essential conditions of eligibility and the others which are merely ancillary or subsidiary with the main objects to be achieved by the condition. In the first case, the Authority issuing the tender may be required to enforce them rigidly. In the other cases it must be open to the authority to deviate from and not to insist upon the strict literal compliance of the condition in appropriate cases." Relying on the above mentioned principle, it was submitted that as soon as the mistake with regard to the validity of the bank guarantee was discovered, a fresh bank guarantee was furnished after rectifying the mistake within a reasonable period and therefore, the petitioner's bid is worthy of fair consideration. It was also submitted that the deficiency averred against the petitioner was not which violated any essential condition of eligibility and at best was in variance of the condition. Consequently, it was submitted that the principles enshrined in the above decision in M/s Poddar Steel's case clearly applied to the present case. It was further submitted that the petitioner neither modified the bid nor was there any error in the EMD in respect of the amount furnished by the petitioner. The petitioner submitted the amended EMD to bring it in consonance within the prescribed period of 180 days which was on account of postponement of the opening day of the bid unilaterally by the respondent. It was submitted that the revised date was published on the internet on 4th January 2007 and that the petitioner was only seeking consideration of the commercial bid that too if the respondent no.2 was satisfied with the fulfilment of the other requirements in the technical bid of the petitioner. It was also submitted that the respondent No.2 was State within the meaning of Article 12 of the Constitution and is duty bound to diligently spend public funds.;

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